ARtS Narrogin plans to appoint a coordinator for its Take Your Seats program. The program will take place in Narrogin between February and November 2019 and comprise of six live-performance events. The successful candidate will have good communication and organisational skills. Previous experience of event planning is desirable. Applicants must be self-motivated and willing to work positively alongside staff, volunteers and touring parties.

Please make all enquiries on this position to Cait Stewart. Application letters can be delivered to Arts Narrogin at 80 Federal St, Narrogin or emailed to admin@artsnarrogin.com.au.  Applications close 4.00pm Thursday, 31 January 2019.

Job title: Take Your Seats – Event Coordinator

Reporting to:                                 Manager
Salary:                                            $48,750 – $52,650 pro rata + superannuation
Hours:                                             Flexible 14 hours per week. 10 month contract with possibility of extension
Location:                                        ARtS SPACE/ Narrogin venues

PURPOSE OF THE POSITION
The purpose of this position is to develop and implement the Take Your Seats performing arts program which includes (but is not limited to) six events over the course of 2019.  The Coordinator will liaise with Arts Narrogin staff, volunteers and community groups and members to ensure that the event runs smoothly and is accessible to the target demographic.

ORGANISATIONAL CONTEXT OF POSITION
Arts Narrogin Incorporated is a volunteer-run, not-for-profit association that supports and promotes art, culture and entertainment in Narrogin and the Dryandra Country region. With limited paid staff, the organisation runs an annual creative program comprising of performing arts events, community arts projects, and workshops.  Arts Narrogin also manages NEXIS [Narrogin Exhibition Space] on behalf of the Shire of Narrogin.

ORGANISATIONAL MISSION
Arts Narrogin’s mission is to connect creatives, audiences and the community by promoting, initiating and supporting projects and activities that stimulate and strengthen artistic and cultural life in the Narrogin region.

ORGANISATIONAL VISION
Arts Narrogin’s vision is to see arts and culture as an integral component in a vibrant, empowered, connected and strong community.

ORGANISATIONAL VALUES

  • Accessibility
  • Creativity
  • Innovation
  • Community focus
  • Organisational strength 

OVERALL GOAL OF THIS POSITION
To develop and implement the Take Your Seats performing arts program which includes (but is not limited to) six events over the course of 2019.

 

KEY OBJECTIVES OF THIS POSITION

EVENT & PROJECT MANAGEMENT

  • Coordinate and oversee the Take your Seats cultural events and activities program, including event branding, planning, marketing, implementing and evaluation of each event.
  • Recruit and supervise the volunteers needed to run the events, including setting up and dismantling of all temporary infrastructure required for the event.
  • Attend and oversee all events within the program which will require some weekend and/or evening work.
  • Assist team members in the running of additional Arts Narrogin events, as and when required.

COMMUNICATIONS

  • Assist in developing content for the marketing material for each event, with the aim of positively reaching each event target market.
  • Assist with the implementation of marketing and promotion of events, activities and initiatives through existing networks and the ones you create.
  • Liaise with and support external groups/agencies to facilitate community access to events.
  • Attend meetings and provide progress updates on the events program.
  • Assist in creating networking opportunities where possible in support of Arts Narrogin’s creative programs.

ADMINISTRATION

  • Provide prompt professional advice to customers on matters relating to areas of responsibility.
  • Document and file information, manage email and correspondence in line with Arts Narrogin’s policies and procedures
  • Carry out general administration duties in line with Arts Narrogin’s policies and procedures.

OCCUPATIONAL HEALTH & SAFETY (FOR ALL STAFF)

  • Comply with all workplace procedures for hazard identification, risk assessment and risk control.
  • Follow policies and procedures as required.
  • Take Reasonable care to ensure your own safety and health at work.
  • Avoid adversely affecting the safety of any other person.
  • Identification and reporting of health and safety hazards, accidents, incidents, injuries, property damage at the workplace.
  • Ensure the correct personal protective equipment is used for the task or activity.

 

SELECTION CRITERIA

DESIRABLE

  • Experience in coordinating a diverse range of successful events and/or arts and community programs.
  • Ability to build positive relationships and consult, negotiate and communicate with internal and external stakeholders with professionalism and integrity.
  • Experience at working within budgets.
  • Good oral and written communication skills and high level of computer literacy, particularly the Microsoft suite of programs.
  • An awareness of Occupational Health & Safety issues, standards and actions in events
  • Proactive and productive person with efficient organisational processes, effective time management skills and a demonstrated ability to meet multiple deadlines and commitments.
  • Flexible working capacity with the ability to contribute to a team as well as work independently with minimal supervision. Must be able to prioritise work tasks.
  • Knowledge of performance arts industry.
  • Experience in sound & lighting technical equipment set up and use.
  • Experience working with artists and / or community groups

Performance review period: 3 Months